Human Resources Policies
Contains policies and procedures relating to employment and workplace issues, including but not limited to, hiring, benefits, leave, classification, compensation and termination.
Human Resources
Job Classification and Compensation for Employees – ߣÏÈÉú Policy: 07-01.00
View ߣÏÈÉú Policy: 07-01.00: Job Classification and Compensation for Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Additional Information:
Recruitment, Selection and Employment for Staff – ߣÏÈÉú Policy: 07-01.01
View ߣÏÈÉú Policy: 07-01.01: Recruitment, Selection, and Employment for Staff
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Applicant Disability Accommodation Request Form (Login Required)
USM Human Resources Management Program – USM Policy: VII-1.00
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Background Investigations – ߣÏÈÉú Policy: 07-01.04
Secondary Employment for Regular Non-Faculty Employees Policy – ߣÏÈÉú Policy: 07-01.05
View ߣÏÈÉú Policy: 07-01.05: Secondary Employment for Regular Non-Faculty Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
Substance Abuse for Faculty, Staff and Students – ߣÏÈÉú Policy: 07-01.10
View ߣÏÈÉú Policy: 07-01.10: Policy on Substance Abuse for Faculty, Staff, and Students
Related Procedures:
Drug and Alcohol-Free Workplace for Employees – USM Policy VII-1.10
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Heroin and Opioid Addiction and Prevention – ߣÏÈÉú Policy: 07-01.20
View ߣÏÈÉú Policy: 07-01.20: Heroin and Opioid Addiction and Prevention
Probation for Regular Non-Exempt Employees – ߣÏÈÉú Policy: 07-01.21
View ߣÏÈÉú Policy: 07-01.21: Probation for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
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Probation for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-1.21
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Separation for Regular Exempt Staff Employees – ߣÏÈÉú Policy: 07-01.22
View ߣÏÈÉú Policy: 07-01.22: Separation for Regular Exempt Employees
Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Checklist for Supervisors of Separating Employees (DOCX)
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Separation of a Non-Exempt Staff Employee – USM Policy: VII-1.23
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Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Termination with Prejudice – USM Policy: VII-1.24
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Re-Employment for Exempt and Non-Exempt Employees – ߣÏÈÉú Policy: 07-01.31
View ߣÏÈÉú Policy: 07-01.31: Re-Employment for Exempt and Non-Exempt Employees
Layoff and Recall of Regular Exempt Staff Employees – USM Policy: VII-1.32
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Renewing Contingent Employment Agreements – ߣÏÈÉú Policy: 07-01.40
Contingent II Employee Conversions to Regular Employee – ߣÏÈÉú Policy: 07-01.41
View ߣÏÈÉú Policy: 07-01.41: Contingent II Employee Conversions to Regular Employee Status
Related Forms:
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Separations for Contingent Employees – ߣÏÈÉú Policy: 07-01.42
Contingent Status Employment for Non-Exempt and Exempt Employees – ߣÏÈÉú Policy: 07-01.43
View ߣÏÈÉú Policy: 07-01.43: Contingent Status Employment for Non-Exempt and Exempt Employees
Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism) – ߣÏÈÉú Policy: 07-02.10
View ߣÏÈÉú Policy: 07-02.10: Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism)
Soliciting Personnel During Working Hours – USM Policy: VII-2.20
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Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment – ߣÏÈÉú Policy: 07-02.30
View ߣÏÈÉú Policy: 07-02.30: Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment
Policy on Employee Development for Nonexempt and Exempt Staff Employees – USM Policy: VII-3.10
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Related Procedures:
Professional Development - Current Employees/Managers/Supervisors
Tuition Remission and Tuition Reimbursement – ߣÏÈÉú Policy: 07-04.10
Policy on Salary Advances for USM Employees – USM Policy: VII-4.30
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Payment of Moving Expenses for Regular Exempt Staff – ߣÏÈÉú Policy: 07-04.40
View ߣÏÈÉú Policy: 07-04.40: Payment of Moving Expenses for Regular Exempt Staff
Related Forms:
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Shift Differential – ߣÏÈÉú Policy: 07-04.60
On-Call and Call Back – ߣÏÈÉú Policy: 07-04.62
Performance Management Program – USM Policy: VII-5.20
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Disciplinary Actions for Employees – ߣÏÈÉú Policy: 07-05.25
View ߣÏÈÉú Policy: 07-05.25: Disciplinary Actions for Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Personal Data Audit – ߣÏÈÉú Policy: 07-06.01
View ߣÏÈÉú Policy: 07-06.01: Personal Data Audit
Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees – ߣÏÈÉú Policy: 07-06.02
View ߣÏÈÉú Policy: 07-06.02: Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees
Hours of Work and Attendance – ߣÏÈÉú Policy: 07-06.10
View ߣÏÈÉú Policy: 07-06.10: Hours of Work and Attendance
Compensatory Leave – ߣÏÈÉú Policy: 07-06.12
View ߣÏÈÉú Policy: 07-06.12: Compensatory Leave
Related Procedures:
Related Forms:
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Consensual Relations with Students – ߣÏÈÉú Policy: 07-06.30
View ߣÏÈÉú Policy: 07-06.30: Consensual Relations with Students
Teleworking – ߣÏÈÉú Policy: 07-06.40
Annual Leave for Regular Non-Exempt and Exempt Staff Employee – USM Policy VII-7.00
Personal Leave for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.10
Leave Reserve Fund for Regular Status Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.11
Leave of Absence Without Pay – ߣÏÈÉú Policy: 07-07.12
View ߣÏÈÉú Policy: 07-07.12: Leave of Absence Without Pay
Administrative Leave for Non-Exempt and Exempt Staff Employees – USM Policy: VII.7.20
Jury Service for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.21
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Leave for Legal Actions for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.22
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Military leave with Pay for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.23
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Call-up to Active Military Duty During a National Crisis or Conflict for Nonexempt and Exempt Staff Employees – USM Policy: VII-7.24
Leave for Services as Election Judge for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.25
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Leave for Disaster Service for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.26
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Parental Bereavement Leave – USM Policy VII-7.27
Organ Donation Leave – USM Policy VII-7.28
Community Service – ߣÏÈÉú Policy: 07-07.29
View ߣÏÈÉú Policy: 07-07.29: Community Service Policy
Related Procedures:
Community Service Administrative Procedures (PDF)
Related Forms:
Holiday Leave – ߣÏÈÉú Policy: 07-07.30
Accident Leave – ߣÏÈÉú Policy: 07-07.40
Modified Duty – ߣÏÈÉú Policy: 07-07.41
View ߣÏÈÉú Policy: 07-07.41: Modified Duty
Exam and Interview Leave – ߣÏÈÉú Policy: 07-07.42
View ߣÏÈÉú Policy: 07-07.42: USM Exam and Interview Leave
Liberal Leave – ߣÏÈÉú Policy: 07-07.43
View ߣÏÈÉú Policy: 07-07.43: Liberal Leave
Sick Leave for Exempt and Non-Exempt Staff Employees – USM Policy: VII-7.45
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Related Procedures:
Related Forms:
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Parental Leave for Staff – USM Policy: VII-7.49
Family and Medical Leave for Non-Exempt and Exempt Staff Employees (FMLA) – USM Policy: VII-7.50
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Unauthorized/Unscheduled Absence – ߣÏÈÉú Policy 07-07.55
This policy does not apply to faculty
View ߣÏÈÉú Policy: 07-07.55: Unauthorized/Unscheduled Absence Policy
Hemapheresis Donation Leave – ߣÏÈÉú Policy 07-07.56
View ߣÏÈÉú Policy: 07-07.56: Hemapheresis Donation Leave
Grievances for Non-Exempt and Exempt Staff Employees – USM Policy: VII-8.00
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Grievances for Regular Exempt Employees – ߣÏÈÉú Policy 07-08.05
View ߣÏÈÉú Policy: 07-08.05: Policy on Grievances and Special Action Appeals for Regular Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Professional Conduct of Non-Exempt and Exempt Staff Employees – USM VII-08.05
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Special Action Appeals for Regular Non-Exempt Employees – ߣÏÈÉú Policy: 07-08.10
View ߣÏÈÉú Policy: 07-08.10: Special Action Appeals for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Salary Increases/Adjustments and Bonuses for Regular Employees – ߣÏÈÉú Policy: 07-09.10
View ߣÏÈÉú Policy: 07-09.10: Salary Increases/Adjustments and Bonuses for Regular Employees
Related Procedures:
Pay Program for Non-Exempt Staff Employees – USM Policy: VII-9.10
View USM Policy:
Pay Administration for Regular Exempt Employees – ߣÏÈÉú Policy: 07-09.11
View ߣÏÈÉú Policy: 07-09.11: Pay Administration for Regular Exempt Employees
Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
(Login Required)
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Policy: Regular Employee Promotions – ߣÏÈÉú Policy: 07-09.20
View ߣÏÈÉú Policy: 07-09.20: Regular Employee Promotions
Pay Administration for Regular Non-Exempt Staff Employees – USM Policy: VII-9.20
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Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Establishment and Assignment of Staff Job Groups and Employment Status Groups – USM Policy: VII-9.31
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Policy: Transfers of Regular Employees – ߣÏÈÉú Policy: 07-09.40
View ߣÏÈÉú Policy: 07-09.40: Transfers of Regular Employees
Related Forms:
Separation Checklist for Employees Transferring within the University (DOCX)
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Acting Capacities and Temporary Increase of Higher Level Duties – ߣÏÈÉú Policy: 07-09.50
View ߣÏÈÉú Policy: 07-09.50: Policy on Acting Capacities and Temporary Increase of Higher Level Duties
Related Forms:
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Reassignment for Regular Exempt Staff Employees – USM Policy: VII-9.51
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Reinstatement for Regular Employees – ߣÏÈÉú Policy: 07-09.60
View ߣÏÈÉú Policy: 07-09.60: Reinstatement For Regular Employees
Requesting a Position Classification Review for Non-Exempt Staff Positions – USM Policy: VII-9.70
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Related Forms:
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Impact of Changes in the Minimum Qualification of Non-Exempt Job Class Specifications – USM Policy: VII-9.80
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Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees' Full-Time Equivalency – ߣÏÈÉú Policy: 07-09.90
View ߣÏÈÉú Policy: 07-09.90: Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees’ Full-Time Equivalency
Related Forms:
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Board of Regents Review of Certain Contracts and Employments Agreement – USM Policy: VII-10.0
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Group Insurance Benefits for Active Employees – ߣÏÈÉú Policy: 07-10.01
Requesting Temporary Personnel – ߣÏÈÉú Policy: 07-11.00
View ߣÏÈÉú Policy: 07-11.00: Requesting Temporary Personnel